Exhibit
Invitation to become a NAPO Exhibitor
Connect your company's home, office and entrepreneurial organizing products and services with the growing market of consumers who depend on professional organizers for advice regarding most advanced and innovative products in the world.
The NAPO exhibits program focuses on global promotional opportunities through this exciting once-in-a-lifetime event. Over 900 professional organizers are anticipated for this Conference.
This single event features a unique exhibit program of traditional exhibit booths, PLUS a new MarketPlace for NAPO Members to promote their products and services at a reduced exhibit fee.
The National Association of Professional Organizers (NAPO®)–The Organizing Authority®–invites you to participate in its 22nd Annual Conference and Organizing Exposition. The NAPO Annual Conference is the place where professional organizers gather to network, advance their business skills, and find state-of-the-art organizing resources. The most influential members of the professional organizing industry, NAPO Annual Conference attendees are in search of innovative tools to help them develop organizing solutions. Reach these entrepreneurs, consultants, trainers, speakers, and coaches who resell and recommend organizing products and services to their residential and business clients. If your company is involved in the manufacture, distribution, or sale of organizing products or services, you need to be an exhibitor or sponsor of this important event.
Application Contract for Exhibiting (PDF) and Floor Plan (PDF)
Purpose of Exhibition
The purpose of the exhibits program is to enhance the Conference ‘s professional "how to" conference by enabling attendees to see and assess the latest new products, supplies, equipment and services in the field of professional organizing.
Attendee NAPO Member Demographics:
NAPO comprises more than 4,000 members in the U.S. and 17 foreign countries.
80 percent have made professional organizing their primary career.
79 percent have college degrees.
100 percent want innovative products and services to satisfy client needs.
For more information, click here
Exhibitor Demographics
NAPO Attendees Recommend and Resell
Storage products
Garage-organizing systems
Closet-organizing systems
Small-business growth strategies
Office equipment
Computer hardware and software
Records management systems
Time-management products and technologies
Office products
Reuse and recycling options
Motivational products
Time-saving devices
and many more organizing products and services
Benefits of Exhibiting
- Increase your face-to-face time with key decision-makers
- Boost sales and reduce your sales cycle time
- Maximize branding, promoting and advertising electronically / in-person.
Examples: "How-To Sessions, Organizers' Choice Awards, Exhibit Hall Raffle, E-Mail to NAPO Members and Pre-Registered Attendees, Final Program Advertising
Click here - Evaluate new products
- Move forward with your return on investment
Investment Value
Three (3) "exhibit hall only" badges for each exhibitor company booth; one (1) "exhibit hall only" badge for each MarketPlace company.
Post-Conference Attendee Mailing List
Each exhibitor is entitled to one post Annual Conference registered attendee mailing list. May 21, 2010 is a tentative date for releasing this data file for a one-time use.
Expo: each 10 x 10 booth is provided with an identification sign 7" x 44", one six-foot by twenty-four inch draped table, two chairs, wastebasket, Conference listing (see below), one full-Conference registration, three "exhibits only" passes for booth staff and a one time use of the post-expo registration list.
MarketPlace: one identification sign 7" x 44", one six-foot by twenty-four inch draped table, one "exhibits only" pass., one chair and Conference listing (see below) is provided.
Exhibit Rates
10'x10' Booth $1,250 for NAPO Members, $1,695 for Non Members
Each Additional 10'x10' $700 for NAPO Members, $1,000 for Non Members
NAPO Chapter $500
Marketplace Table Top $150 (Not Available to Non Members)
The cost for one year of NAPO Associate Membership is $605 based on a calendar year membership period. You may apply for membership on the Exhibit Space Application. Associate Member dues will be pro-rated within the first calendar year of membership.
Contacts
- Conference Organizer
- Cheryl Gallagher
cgallagher@ahint.com
Phone: - Conference Marketing Specialist
- To be announced
Phone: - NAPO Membership Coordinator
- Kristen Brennan
Kbrennan@ahint.com
Phone: - Exhibit Manager
- Chris Brown, CEM CMP
cbrown@ahint.com
Phone: 856-642-4401 - Audio Visual Equipment
- MAC Productions, Inc., 242 Pike St, Covington, KY 41011
TEL: 859-655-3080 / FAX: 859-491-3395 / T/F (U.S.) 800-347-2902
Email: info@mac-av.com / www.mac-av.com - Decorator or General Service Contractor, Official
- Arata Expositions, Inc.
15928 Tournament Dr., Gaithesburg, MD 20877
Phone: 301-921-0800, Fax: 301-990-1717
www.arataexpo.com - Catering In-Booth
- ARAMARK Columbus Convention Center
400 North High St
Columbus, Ohio 43215
Phone: 614-827-2730, Fax: 614-827-2708
Sherry Johnson, Sales Manager - Electricity Service
- Greater Columbus Convention Center
Client Utilities Dept., 400 North High Street, Columbus, Ohio 43215
Phone: 614-827-2548, Fax: 614-827-2658
Invitation to become a NAPO MarketPlace Exhibitor (NAPO Members Only)
Attendee Registration Brochure (PDF) – Click Here
Badges / Exhibitor Registration
Three (3) "exhibit hall only" badges for each exhibitor company booth; one (1) "exhibit hall only" badge for each MarketPlace company. Additional badges at $75 only. Badges are not mailed in advance and must be picked up on-site at the Registration counter during registration hours. Exhibitors are encouraged to register on-line prior to arrival to avoid waiting in line. Badges may not be supplemented with business cards, ribbons, or company logos. If an exhibitor plans to attend any of the educational sessions, they must register separately.
Click here for details
Registration Hours:
Wednesday, April 21, 7:00 am – 7:00 pm
Thursday, April 22, 7:00 am – 7:00 pm
Friday, April 23, 7:00 am – 6:00 pm
Saturday, April 24, 7:00 am – 5:00 pm
Dates, Schedule, Venue
Conference Dates: April 21-24, 2010
Exhibit Hall Open:
This hall is carpeted. Exhibit program colors: drape, yellow/blue/blue/yellow. The three foot high side rail drape is white.
Wednesday, April 21:
Setup 10:00 am – 3:00 pm; 5:30 pm – 9:30 pm, Reception with Exhibitors
Thursday, April 22:
8:00 am – 1:15 pm (boxed lunches); 4:30 – 6:30 pm; 6:30 pm – 7:30 pm Photo Opportunity with President; 6:30 pm – 8:30 pm Reception with Organizer's Choice Awards
Friday, April 23:
8:30 am – 12:30 pm; tear down 12:30 pm – 3:30 pm
(Days/times are subject to change. Exhibit Management informs exhibitors of changes.)
Conference Location: Hyatt Regency Columbus, Columbus, Ohio.
Exhibit Hall: Battelle Grand
Deadline Dates, 2010
January 5: final payment due. Refunds no longer available after this date
January 8: Attendee Conference Final Program promotion:
- provide Exhibit Management with 50-word promotional text (company name, full address, phone, fax, web site (contact person? Email address?) not included in word count
- advertising materials due
- sponsor commitments
February 25: reservation and materials due for pre-registered conference attendee e-mail promotion
March 19:
- Hotel special rates through this date or when Conference room block becomes full, whichever is first.
- If you plan to utilize a firm other than the Official Contractor you must complete and return the Notification of Intent to Use "Exhibitor Appointed Contractor Form to the Decorator
- a Certificate of Insurance showing General Liability coverage and a Workman's Compensation valid in the state of Ohio
March 22:
Final day: early bird discounted conference registration rates
April 9:
- deadline for decorator to receive shipments avoiding late fees
- Freight routing form due to Decorator
April 21: decorator delivery of on-site shipments only
April 23:
- Decorator invoices available for payment, on-site, 9:00 am
- Ensure that your freight carrier of choice picks up exhibit material from the hall, no later than 3:30pm.
May 21:
Tentative date for releasing this data file for a one-time use.
Exhibitors, Current (Company Name & Location)
Click here for a current list of Exhibit Hall companies
Hotel
Hyatt Regency Columbus, 350 North High Street, Columbus, OH 43215
Phone: 614-463-1234
www.hyattregencycolumbus.com
Single Occupancy: $159
Double Occupancy: $169
Triple Occupancy: $179
Quadruple Occupancy: $189
Room rates do not include applicable taxes, currently 16.75%.
Identify "NAPO" to receive the group rate.
Policies and Rules
NAPO shall have full power to interpret and enforce all regulations contained herein, and the power to make such amendments and such further rules and regulations as may be deemed necessary for the proper conduct of the exposition. Failure to abide by such rules and regulations will result in forfeiture of all monies paid or due to NAPO under terms of the exhibit space application.
A signed exhibit space application is considered an agreement to pay the total amount due. Payment accompanying the application must equal at least 50% of the booth fee and, if applying for Associate Membership, 100% of the membership fee.
Cancellation
Refund
Terms
1. Application and Eligibility. Application for exhibit space must be made on the National Association of Professional Organizers (hereinafter "the Association") Exhibit Space Application, contain the information as requested, and be executed by an individual who has authority to act for the applicant. This Exposition is designed for the display and demonstration of products and services relating to the practice and advancement of the art and science of professional organizing and the professional education of those individuals attending the Association's Annual Conference and Organizing Exposition. The Association shall determine the eligibility of any company, product, or service. The Association may reject the application of any company whose display of goods or services is not compatible, in the sole opinion of the Association, with the educational character and objectives of the Exposition. In the event an application is not accepted, any paid space rental fees or deposits will be returned.
2. Exhibit Booth Price. The price for NAPO members is $1,250 for the first booth and $700 for each additional booth. The price for non-members is $1,695 for the first booth and $1,000 for each additional booth. NAPO Chapters may reserve one booth for $500. Booth fees include one conference registration per exhibiting company, excluding chapters. This includes discounted rates on advertising in the Conference Final Program, attendee list, a uniformly styled draped booth, an identification sign, a listing in the Conference Final Program, and four exhibitor badges (one "full conference" and three "exhibits only") for pre-registered company representatives per 10-by-10-foot booth. Badges for spouses are charged against this four-badges-per-booth allotment.
3. Payment Dates. No booths will be guaranteed until the Association receives full payment of the total booth fee, along with a signed contract. If full payment is not received by Jan. 5, 2010, the Association will have the right to resell the assigned booth space. The exhibitor expressly understands and agrees that all amounts paid hereunder will be applied first to any outstanding obligations due the Association by the exhibitor, and then to the amounts due in accordance with this paragraph hereof, that any resulting arrearages must be paid within the time limits specified herein, and that the Association will have the right to cancel this agreement if the exhibitor is or becomes in arrears with respect to any outstanding obligation due the Association.
4. Cancellation of Booth Space. In the event that the exhibitor notifies the Association of the exhibitor's intent to repudiate the contract after acceptance but prior to Jan. 5, 2010, a full refund of monies received, minus a $100 administrative fee, will be made. No refunds will be given for cancellations made on or after Jan. 5, 2010. If, for any cause beyond its control–such as, but not limited to, the destruction of the exhibit facilities by an act of God, the public enemy, authority of the law, fire, or other force majeure–the Association is unable to comply with the terms of this contract and deliver the space allotted hereunder, this contract shall be considered terminated and any payments made by the exhibitor shall be refunded to the exhibitor, less expenses incurred by the Association to the date of the termination allocable to the exhibitor after proration thereof among all exhibitors.
5. Assignment of Booth Space. Space will be assigned according to the date on which the contract and deposit are received, previous participation in NAPO shows, availability of the requested area, the amount of space requested, special needs, and compatibility of the exhibitor's products with the Association's aims and purposes. Exhibitor may not share or resell booth space under any circumstances. The Association reserves the right to assign space other than the choice requested, if necessary, and the right to rearrange the floor plan and/or relocate any exhibit.
6. Booth, Furnishings, Equipment, and Service. A uniformly styled exhibit booth 10 feet deep and 10 feet wide will be furnished that consists of draped material on aluminum framework with a back wall that is eight feet high, side rails that are 36 inches high, carpeted aisles in the exhibit hall, and a standard identification sign. Exhibit displays must not project so as to obstruct the view of the adjacent booths. In the rear four feet of all booths, display material or equipment can be placed to a height not exceeding eight feet. In the remainder of the booth, all display material or equipment shall not exceed 42 inches in height.
7. Conduct of Exhibits. The advertisement or display of goods or services other than those manufactured or sold by the exhibitor in the regular course of business and identified in this contract is prohibited. An exhibitor may not assign, sublet, or apportion all or any part of the contracted booth space, nor may an exhibitor permit the display, promotion, sales, or marketing of non-exhibitor products or services. Interviews, demonstrations, and distribution of literature or samples must be made within the booth area assigned to the exhibitor. Canvassing or distributing of advertising outside the exhibitor's own booth will not be permitted. There is no restriction on selling on the exhibit floor, provided that sales transactions are conducted only within the exhibitor's own booth. Exhibitors must comply with all sales tax requirements and must be aware of and adhere to business license, sales, and use tax regulations, which vary from state to state. Exhibitors may not serve or dispense food or beverages of any type from their booths or in the exhibit area without consent of the Association. Helium balloons are not allowed in the exhibit facility. No part of the display, including products, is permitted outside the exhibit space. Products and furnishings should be arranged with the safety of the exhibitors and attendees in mind. The Association reserves the right to restrict the operation of, or evict completely, any exhibit which, in the sole opinion of the Association, detracts from the general character of the exhibition as a whole. This applies to displays, literature, advertising novelties, souvenirs, conduct of persons, etc. No exhibits will be permitted which interfere with the use of, or impede access to, other exhibits or impede free use of the aisle.
8. Installation/Dismantling. All exhibits must be set up by 3 pm on April 21, 2010, without exception. Assembly of exhibits during scheduled exhibit hours will not be permitted. At 2 pm, an inspection will be made, and exhibits that obviously are not being worked on and have no representative present will be assigned to the labor contractor for uncrating and erecting to facilitate the removal of crates and the initial cleaning prior to the opening. Charges will be billed to the exhibitor. All exhibit material must be packed and ready for removal from the exhibit area no later than 3:30 pm on April 23, 2010. No packing of equipment or literature or dismantling of the exhibits is permitted until closing time. Any company violating this regulation may be denied exhibit space at future Association conferences.
9. Additional Exhibitor Services. All other services are available to exhibitors at normal charges through the official NAPO Annual Conference and Organizing Exposition contractor (hereinafter "Official Contractor"). An exhibitor's service kit will be available approximately 60–90 days in advance with complete details and deadline order dates for rental displays, additional decorating, furniture, carpeting, signs, cleaning, photography, floral, electrical, telephone, audio-visual services, drayage, and labor.
10. Contractor and Labor Coordination. The Official Contractor will have control of all inbound and outbound freight to prevent congestion in the loading and unloading area, in the aisles, and in any freight traffic area. The Official Contractor will have complete control of all labor hired and scheduling and coordination of labor for the purpose of the orderly setup, management, and dismantling of the exposition. Use of the labor services of the Official Contractor for setup and dismantling is highly recommended. If an outside contractor is used, the following steps must be taken: A. The Association and the Official Contractor must be notified, and proof of adequate liability insurance for an amount no less than $1 million must be given, at least 30 days prior to show setup. The booth number, name of the exhibitor, and identification of the outside contractor must be included. B. Check-in by all labor will be required at the labor service desk prior to the start of setup. No setup will be permitted without the authorization of the Official Contractor. C. All outside contractor personnel shall confine their activities to the booth in which they are working and will not be permitted to solicit on the floor or elsewhere in the exhibit hall.
11. Hospitality and Entertainment. Hospitality suites or events sponsored by the exhibitors must be approved by the Association. No entertainment may be scheduled to conflict with the Association's program hours, activity hours, or exhibit hours. Reservations should be made directly with the hotel. Firms that are not exhibiting are not permitted to have hospitality functions.
12. Exhibit Staff Registration. Registration of four representatives (one full-conference designee; three "exhibits only" designees) per paid booth will be complimentary, provided that registrations are received by the Association before the due date. There will be a $75 charge for the registration of each additional booth representative. Each exhibitor who registered in advance will have a printed exhibitor badge available at the exhibitor registration area at the conference site. Exhibitors must wear badges at all times–including setup times, exhibit hours, and dismantling. Exhibitor badges are not transferable. Requests for spouse badges will be charged against this allotment.
13. General Conference Registration. Aside from the recipients of complimentary full-conference registrations, exhibitors who want to attend program sessions or any optional activities must register through regular channels.
14. Special Visual and Sound Effects. Audiovisual and other sound and attention-getting devices and effects will be permitted only in those locations and in such intensity as in the sole opinion of the Association does not interfere with the activities of neighboring exhibitors. Operation of equipment being demonstrated may not create noise levels objectionable to neighboring exhibitors.
15. Unacceptable Exhibits. The exhibitor agrees not to use any displays that the Association determines, in its absolute discretion, will unreasonably endanger the person or property of the attendees or of the exhibitors, are in bad taste, are liable to discredit or subject the Association to criticism or legal liability, are inconsistent with the stated purposes of the Association and the interest and welfare of its members, are inimical to the property rights of the Association, or violate the booth regulations or any other provision of this contract. In the event the Association determines at any time that any exhibit may or does violate this contract and the exhibitor is unable or unwilling to cure or correct such violation, the Association may terminate this agreement immediately and forbid erection of the exhibit or may remove or cause the exhibit to be removed at the exhibitor's expense, and the exhibitor hereby waives any claim for refund of the exhibit booth or other damages arising out of such termination and/or exhibit removal. Any exhibitor who is uncertain whether an exhibit is in compliance with all applicable regulations and requirements should contact the Association.
16. Insuring Exhibits. Exhibitors are encouraged to insure their exhibits, merchandise, and display materials against theft, fire, etc., at their own expense. It is suggested by the Association that the exhibitor contact the exhibitor's insurance broker and obtain all risk insurance covering exhibit property while absent from home premises for exhibit purposes, or a rider to the exhibitor's existing policy covering same. Neither the exhibit facility, the Association, nor the Official Contractor will be responsible for loss or damage to any property in storage, in transit to or from the exhibit building, or while in the exhibit building for any loss of income as a result of any reduced sales due to such loss or damage. All property of the exhibitor will be deemed to remain under the exhibitor's custody and control in storage, in transit to or from, or within the confines of the exhibit hall, even though it may at times be under the temporary control or direction of the Association or the Official Contractor.
17. Music Licensing. The exhibitor represents and warrants that it shall comply with all copyright restrictions applicable to exhibitors including, but not limited to, any music performance agreement between the Association and ASCAP or BMI. Exhibitor further represents and warrants that it shall obtain any additional license or grant of authority required of exhibitors under the copyright laws and present the Association with a copy of such license or grant no less than 30 days prior to the start of the show.
18. Liability for Damages or Loss of Property. Guard service is provided by the Association on a 24-hour basis from move-in through move-out. Notwithstanding the guard service provided by the Association for purposes of general security in the exposition premises, the exhibitor shall protect, indemnify, and hold harmless the Association, the exhibit facility, and the Official Contractor from any and all liability, loss, damage, or expense by reason of any injury or injuries sustained by any persons or property or loss of property or income that might be derived there from occurring in or about the exposition premises or entrances thereto or exits there from, including that caused by or resulting from the negligence of the Association. The exhibit facility shall not be responsible or liable for any injury, loss, or damage to any property or person brought in by the exhibitor or otherwise located in the exposition premises.
19. Shipping Instructions. Information on shipping methods and rates will be sent to each exhibitor by the Official Contractor. The exhibitor will ship, at his own risk and expense, all articles to be exhibited. The Official Contractor will provide storage for incoming freight, delivery to the booth, and removal, storage, and return of empty crates, and removal and shipment of outbound freight. All charges are based on inbound weights. All shipments must be prepaid. The address on all crated shipments shall include the exhibitor's name and booth number(s). Exhibit material cannot be received at the convention center prior to the show setup dates. Such freight will be directed to and stored at the Association's designated freight handling and storage firm at the exhibitor's expense. The exhibitor expressly agrees that any exhibit material remaining in the exhibit hall after the contracted move-out time has terminated or any damaged exhibits left behind may be removed and disposed of at the expense of the exhibitor and without liability to the Association or the Official Contractor.
20. Failure to Occupy Space. Any space not occupied in the exhibit facility by 3 pm April 21, 2010, shall be forfeited by the exhibitor, and space may be resold, reassigned, or used by the Association without refund, unless a request for delayed occupancy has received prior approval by the Association.
21. Fire Regulations. No exhibitor shall use any flammable decorations or coverings, and all fabrics or other materials used shall be flameproof.
22. Advertising Material. The use or distribution of any souvenirs during the convention shall be subject to prior written approval by the Association. Such material shall be submitted to the Association for approval 60 days prior to the Annual Conference and Organizing Exposition. Except as otherwise provided, the Association will not endorse, support, or be liable for the claims made by the exhibitors as to the qualities or merits of their products or services, and no advertising or mention will indicate, claim, or suggest such endorsement or support. All handouts must be distributed within the exhibit booths.
23. Conference Program Book. Each exhibiting company is entitled to one copy of the Conference Program, which includes an exhibits directory.
24. Exhibit Space Floor Plan. Every effort will be made to maintain the general configuration of the floor plan for this convention. However, the Association reserves the right to modify the plan, if necessary, as determined solely by the Association.
25. Miscellaneous. The Association shall have the sole authority to interpret and enforce all terms and conditions governing exhibitors and this exposition. Any and all matters not specifically covered herein are subject to decision by the Association. These terms and conditions may be amended at any time by the Association upon written notice to all exhibitors. The exhibitor expressly agrees to be bound by the terms and conditions set forth herein and by any amendments thereto adopted by the Association from time to time.
Service Kit for Exhibitors/MarketPlace
Notes:
1. This hall is carpeted.
2. "Exclusive" services (sole providers). Forms included within the Service Kit (PDF) referenced below.
Booth cleaning, catering, electricity, phone/internet, rigging and audio visual services
Expo Standards:
1. Certificate of Insurance – Required for All Exhibitors
The Association (Exhibit Management) and the Official Contractor (Arata) must be notified, and proof of adequate liability insurance for an amount no less than $1 million must be given, at least 30 days prior to show setup. The booth number, name of the exhibitor, and identification of the outside contractor must be included. Contact your insurance carrier for details.
2. Booth Design & Set Up Standards (PDF)
3. IAEM Guidelines for Display Rules & Regulations (PDF)
4. HCEA – Guidelines for Healthcare Conventions (PDF)
Official General Service Contractor or Decorator:
Arata Expositions, Inc.
15928 Tournament Dr., Gaithesburg, MD 20877
Phone: 301-921-0800, Fax: 301-990-1717
www.arataexpo.com
On-line Kit in PDF Format (PDF) (This document includes instructions to order on-line Decorator services)
- Here's an outline of the PDF Service Kit:
- Welcome letter
Show Facts / Schedule
How to Place Pre-Show Orders
Helpful Hints
Payment Policy
Credit Card Charge Authorization / Third Party
Summary: Cost
Standard Booth Furnishings (tables, chairs, etc.)
Custom Booth Furnishings (tables, chairs, etc.)
Order Forms
Booth Carpet
Rental Packages
Order Form for Special Signs
OHIO Union Rules & Regulations
Notification of Intent to Use "Exhibitor Appointed Contractor Form
Labor Form
Tips for Drayage Handling (Warehouse to your booth, then to home)
Exhibit Shipping Information and Drayage Rate Schedule
Material Handling, Limits of Liability
Freight Routing Form
Shipping labels
Exhibit Services
Greater Columbus Convention Center
a) Map / Directions / Parking
b) Utilities Credit Card Authorization
c) Cleaning of Booths
d) Electrical Service
e) Data Services – Internet
f) Phone Services
g) Rigging Services, Compressed Air, Water, Drainage
h) Catering – Booth Services
i) Audio Visual Equipment
Shipments
To WAREHOUSE :
To: (Name of exhibitor and booth number)
ADDRESS For: NAPO 2010
c/o: Arata Expositions, Inc.
c/o: YRC
5400 Fisher Road
Columbus, OH 43228-9771
Deliver before April 9, 2010 to avoid late fees.
To ON-SITE SHIPMENTS:
To: (Name of exhibitor and booth number)
For: NAPO 2010
c/o: Arata Expositions, Inc.
c/o: Greater Columbus Convention Center
Battelle Hall
400 N. High Street
Columbus, OH 43215
Deliver on April 21, 2010 only.
INTERACTION: Networking, Sponsorship & Marketing Opportunities
Examples: Create Your Own Program, Conference Attendee Conference Insert, Tote Bag, Pocket Schedule. Educational sessions, Conference networking events, Internet Café, attendee meals and receptions
Contact Chris Brown, CEM CMP, cbrown@ahint.com, Phone 856-642-4401
